Project Coordinator

Location:
Reading
Employment Type:
Permanent Employee

Role Summary

We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans.

Project Coordinator responsibilities include working closely with our Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Key Responsibilities

  • Assist the project manager in the development of project management documents such as project budgets, project schedules, scope statements and project plans

  • Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents

  • Meeting with project stakeholders to assess their needs and define project requirements, acceptance criteria and project timelines

  • Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time

  • Assign tasks to team members and help them understand what’s expected from them in terms of project milestones and deliverables

  • Be the liaison between the project team and project clients throughout the project life cycle

  • Help project managers monitor project progress and team members’ performance and provide updates to project stakeholders

  • Schedule stakeholder meetings, document and generate reports

  • Foster cross-team collaboration to help project team members complete project tasks and produce deliverables

Knowledge, Skills and Experience

Knowledge & Skills

Essential

The role is ideally suited to those who have experience in managing large scale complex projects (knowledge of MoD structure would be beneficial but not essential). No specific qualification is needed to fill the position but ideally needs to be highly motivated, expected to work within a close- knit team and capable of carrying out instruction independently. Skilled in administration, thorough note taking including actions & outcomes.

Desirable

Experience working in secure & highly governed environments e.g Policing, Nuclear, Defence.

Experience & Attainments

Essential
  • Project Management background, Risk and managerial role.

  • Holding either active BPSS or SC clearance (or willing to achieve SC clearance).